September VAAP Voice

Inside this issue:

* District News

>>> ARAAP / Article from Laurie Hawkins, ADC

>>> SWVAAP  / Article from Jonathan Tate, ADC


>>> HRAPA  / Article from Tina Guthrie, ADC


*  2020 VAAP Conference information


Appalachian Regional Association of Activity Professionals

Appalachian Regional Association of Activity Professionals
Mini-Conference – Wellness Insights for the Healthcare Professional
Sept 13 – 15, 2019 Breaks Interstate Park, 627 Commission Circle, Breaks, Va. 24607    
For information regarding  ARAAP, our quarterly meetings or our mini
conference, Contact: Pres., Leta Cole, ADC or Treasurer, Laurie Hawkins, ADC  

Lee Health and Rehabilitation, Pennington Gap

With the warm summer weather, we are always ‘inventing’ ways of getting residents and patients outside for some fresh air and sunshine. Recently we arranged to provide Wednesday morning church services on the front porch. Residents who don’t normally seek the outdoors, were delighted to attend the weekly ‘Heavenly Devotions’ service, outside. One resident stated it reminded her of an old fashion tent revival meeting!


SWVAAP meets the 3rd Friday of January, April, July and October. Meetings start at 9:00 am and are held at different facilities within the area. For more information contact:

Brenda Walker, ADC, AP-BC
SWVAAP President
Cell 434-334-4254


Warm Hearth Village is proud to be named Virginia’s first dementia-friendly business by LeadingAge and Dementia Friends USA. Almost 200 staff members, one-fifth of the community’s residents, all volunteers and now Warm Hearth’s board members have learned how to interact with and support people living with dementia through Dementia Friend workshops.

Warm Hearth has now set its sights on making Blacksburg a dementia-friendly town. A dementia-friendly community is a place where residents are able to identify and provide support to those living with dementia. Where business owners train employees to recognize customers with dementia so they can offer special assistance. Where family members, caregivers and people with dementia can find support groups and social outlets. It is truly a community where dementia is understood, not feared.

Congratulations to everyone who has taken on this challenge with dedication and commitment on behalf of all persons living with dementia! For more information or to learn how you can become a Dementia Friend, contact Marie Swink at 540-443-3449.

Jonathan Tate, ADC

Life Enrichment Manager & Volunteer Coordinator


Richmond Area Activity Directors Meeting Wednesday, September 18th 8:00AM – 9:00AM this meeting will be held at Spring Arbor of Richmond, 9991 Ridgefield Parkway, Henrico, VA 23233 By Lisa Mullen, ADC  (804) 754-8700 RSVP now at:  PLEASE bring your Newsletter and Calendar to share. Bring performer and volunteer contacts you’d like to share. The Virginia Association of Activity Professionals (VAAP) has asked us to reinstate RAAAP (Richmond Area Association of Activity Professionals). Let’s talk about this! Learn more about VAAP at:

Enjoy the rest of your summer and GOOD LUCK celebrating National Assisted Living Week! Please share this invitation with all the Activity Professionals you know! We look forward to seeing each other again!

HRAPA DISTRICT NEWS                   

Next meeting will be on September 19th at Providence Place, 1 Bon Secour Way, Portsmouth VA.  Hosted by Joanne Grulla. Lunch 1pm, Education 1:30pm and meeting at 2:30pm. Please remember to invite folks to come and join. Anyone who joins by October 1 will be put in a drawing for a free VAAP conference in 2020. Please RSVP to; so we can get a count for the food.

                     Outings residents love and can afford

Well we all hear it, “We want to get out.” Unfortunately, not all can afford to go out to outings that cost money. The most popular ones I have seen are of course centered around food. The cost of food outings has gone up quite a bit since I started. So, it made me get a little creative with outings.

I have always asked my residents where they want to go but sometimes it is just out of their price range. Some examples are they wanted to go to the Living Museum, the cost was $20 per person which is a group discount to include the planetarium. So, I called them to see if there were other discounts offered, they did have a traveling program which was great but cost more than my budget could accommodate. I did however find out that if you are a resident of the city that during the month of January admission was free. Although January is not a month to see the actual trail, they were still able to see all the events on the inside as well as the planetarium. I was also able to arrange with the Grille to have three lunches the residents could choose from at a nicely discounted rate.  We took two different trips that month and the residents had a ball! Again, it was just a different way to get what they wanted to do in a way they could afford. Others such trips included; the Race Track, beach, zoo, farms, pumpkin patch, strawberry picking, hay rides, a trip to the carousal, Ice Cream Shop for homemade ice cream and bingo outings.  Most of these outings were free or very cheap. One time we took a group for a ride and went by a house that one of the residents used to live in. He just lit up when we stopped to see it. We sat there for about an hour listening to him tell us stories about his childhood, parents, family and things he remembered. It still holds a place in my heart as it touched us all so deeply.  While the that trip cost absolutely nothing, sometimes “free” are the best ones. So, remember being creative and sometimes simple is best.

Many cannot leave the facility for one reason or another so bringing people in is also a great way to include those residents. Car Shows, Petting Zoos, Native American Presentations, Black History Speakers, Local Politicians, Library Presentations, Dance Studios, Local Theatre groups, Choir performances and Musical Presentations are just a few things I have used over the years to make sure as many residents as possible are able to participate.

Most of these started by just asking the residents what they would like to see or do and figuring out how to get it for them.

One of the favorites for my residents was a simple “Lunch out in.” It is exactly what it sounds like, the residents picked a place they wanted to get food, it was ordered and brought in. I reserved a room with doors so they would not be disturbed, we all sat down together for a nice lunch, talked and they all said it felt very “Normal” to them. The smiles and discussion were great! Again, simple usually $10.00 or less produced lots of fun. This was usually for the ones that could not go out for lunch so this was a nice alternative.

Tina Guthrie ADC, MC, EDU

HRAPA President, VAAP Vice President


Hello Activity Professionals in Northern Virginia!

Please “Save the Date” for our next meeting:  Thursday, September 19, 2019 from 1:00 – 3:30 p.m. at The Arlington Adult Day Program, 2909 16th Street, South, Arlington, VA 22204

We’ll have chance to catch up after the hot summer and enjoy some snacks and drinks. Cindy Bradshaw, MS, General Manager of the Virginia Association of Activity Professionals (VAAP), will be visiting us and share updates about VAAP.  She will then present “How to Get Residents to Attend Your Activities.”  NVAAP members will receive a Certificate of Attendance for 2 hours.  Hope to See you there!

Robin Kelley Cooper, Recreation Specialist & Volunteer Coordinator

703-228-0957/5340 or


The VAAP Board approved the proposed By-Law Changes, which the membership in turn approved, which included changing the VAAP membership year back to a calendar year (Jan – Dec).  This means anyone joining the VAAP starting NOW, will also get the 2020 year included, IF paid by January 1, 2020.

           2020 VAAP CONFERENCE

Facts and figures about Newport News, Virginia

Newport News is located in the eastern part of Virginia, midway between Williamsburg and Virginia Beach.

English colonists began settling in what is now Newport News as early  as 1622. Newport News became an independent city in 1896 and in 1958, merged with Warwick County.

Newport News is home to one of the largest municipal parks (7,500 acres) in the United States. Hiking, biking, boating, fishing, archery and camping are all available in the park.

The shipyard, Northrop Grumman Newport News, was chartered in 1886, has built aircraft carriers for the U.S. Navy since the 1930s, including the first nuclear-powered aircraft carrier, the Enterprise, and is today the sole builder of all the U.S. Navy’s carriers. For the record, the first vessel built by the yard was the tugboat Dorothy!

Newport News Park 


Northrop Grumman Naval Shipyard

Newport News Town Center

The 2020 VAAP conference hosted by the Hampton Roads District will be held at the Marriott in Newport News City Center, March 24-27, 2020.  The Marriott is located right in the middle of Newport News Town Center at 740 Town Center Drive, Newport News, VA 23606 Hotel: 757-873-9299, and has many restaurants within walking distance, and attractions just a few miles away such as Busch Gardens theme park, Historic Williamsburg / Jamestown and outlet stores.  (Room rates will be $124. +tax per night).

Registration rates: VAAP Member/$300, NON-VAAP Member $400.  The 3 day conference includes continuing education hours, networking opportunities, breakfast, lunch and much more.  While you do NOT have to be a member to attend, joining VAAP would offer a substantial discount. 

There will also be a PRE conference held on Tuesday, March 24, 2020.  This plans to be 6 different themed areas of programming to include: creative, intellectual, physical, social, spiritual and community integration.  Each participant will have the ability to share their ideas as well as will interact with others to form a vast resource manel/tool to take back to their facility and be able to implement into their program.  We encourage Directors to send your Activity Assistants to the TUESDAY program, as they are often holding down the fort while the directors attend the three-day (Wed – Friday) event.

***specific times, session subjects and prices for each will be posted in upcoming communications.  Plan now to attend!!!

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